Manage access to a Collection

Overview

By default, a collection is private and only visible to you. This guide explains how to change who can access a collection and how to share it with your audience.

Before you start

  • You need to be the owner of the collection to change its visibility
  • Sharing is currently workspace-level only — you can't share with specific people or set per-user permissions yet

Steps

  1. Open the collection you want to share.
  2. Find the visibility setting, shown as Private by default.
  3. Change the visibility to Workspace. Anyone in your workspace will now be able to find and open the collection.
  4. Copy the link from the collection page and share it with your intended audience.

To make a collection private again, follow the same steps and switch the visibility back to Private.

What workspace members can do

Once a collection is shared, anyone in your workspace with access can:

  • View all the linked content
  • Use the TheyDo Agent, scoped automatically to the collection
  • Add or remove linked content

Heads up: Collections currently follow the same permissions model as documents. Once shared, all workspace members with access can edit the collection (add or remove items). Owner-only controls are planned for a future update.

Tips

  • Add a clear description before sharing — it's the first thing your audience sees and sets the context for everything below
  • The TheyDo Agent is scoped automatically, so viewers can ask questions and get answers grounded only in what you've curated
  • If you only want certain people to have access, share the link directly rather than relying on workspace discoverability